Election of the 8th Alumni Board of Trustees
Dear alumni:
The school has established an Incorporated School Board. According to the Education Ordinance, the Incorporated School Board must include one alumni member. The alumni member must be elected by alumni. As per the Incorporated School Board regulations, the term of office for an alumni member is two years. The current alumni member, Ms. Lau Ho-Yung, will have her term expire at the end of January 2027. The Alumni Association must assist in the election of the new alumni member and nominate one alumni member to the Incorporated School Board. After the nomination is approved by the Incorporated School Board, the Board will apply to the Permanent Secretary for Education. Upon the expiration of the previous term, the alumni member will be registered as the new alumni member. The relevant election arrangements are listed below:
-Candidate Eligibility
1. All alumni of the school are eligible to be candidates.
2. Alumni will not be eligible for nomination as alumni trustees if any of the following conditions apply—
(i) He / She is a current faculty member of the school (because faculty members can join the Incorporated School Board as faculty members); or
(ii) He / she does not meet the requirements set out in Article 30 of the Education Ordinance .
-Registration rules for school board members
3. According to the regulations, a school board member may not serve as a board member in more than one sector simultaneously within the Incorporated School Board. Therefore, no one may serve as both an alumni board member and a parent board member at the same time. If elections are held at the school for two sectors at the same time, a candidate may not run for board member in both sectors simultaneously.
-Number of people and term of office
4. One alumni board member will serve a two- year term and may be re-elected for only one term .
Nomination process
- Election Director
5. The Alumni Association will appoint the Alumni Association President as the Election Officer to oversee the nomination, ballot distribution, and vote counting processes . However, the Election Officer cannot be a candidate for the Alumni Board of Trustees election.
-Nomination Period
6. 9/11/2026-23/11/2026
-Nomination
7. All alumni are eligible to be candidates, and each alumnus may nominate themselves or another eligible candidate. All nomination forms must be returned to the Returning Officer on or before 23-11-2026 ( Monday ) .
8. If no one is nominated to run for election, the alumni association may consider extending the nomination deadline by one week and holding a new election.
Candidate Information
9. Each nominated candidate must provide the Returning Officer with a brief description of their personal information, approximately one hundred words.
( See Attachment 1 )
10. The election officer will list the names and brief profiles of the nominated candidates on the alumni association website on 7/12/2026 ( Monday ) , including the information they have submitted in their profiles.
-Voters ' qualifications
11. All alumni are eligible to vote, and all eligible voters have equal voting rights .
election process
- Voting Date
December 19, 2026 ( Saturday )
- Voting Method
13. To ensure a fair election, voting shall be conducted by secret ballot, meaning that voters shall not write their name or any identifiable symbol on the ballot, nor allow other voters to see which candidate they voted for.
- Ticket count
14. The Electoral Officer will arrange a vote counting meeting on 19-12-2026 ( Saturday ) at 2:00pm , inviting all alumni, candidates and the principal to attend and witness the vote counting process.
15. The candidate receiving the most votes will be elected as an alumni trustee. If two or more candidates receive the same number of votes, a second round of voting will be held. If two or more candidates still receive the same number of votes after the second round, the alumni trustee will be selected by drawing lots. If there is only one candidate, that candidate will be automatically elected without a vote.
- Results announced
16. The election director will notify all alumni members of the election results through the alumni association website.
Precautions
17. As candidates and voters in the alumni board election, alumni should pay attention to the code of conduct listed in the appendix to the alumni association charter on the school website to ensure the fairness of the election.
18. Upon receiving an application for registration as a school's director, the Permanent Secretary shall conduct as he deems necessary investigation and may refuse the applicant's registration as a director of a school on the grounds provided in section 30 of the Education Ordinance .
Sun Fangzhong College Alumni Association Chairman and Alumni Board of Directors Election Director
Sincerely, Zeng Qianyao
November 6, 2026
Profile of Alumni Board of Trustees Candidates
Name:
Graduation year:
Introduction:
