(30-10-2020)

1. Name of the Association:

Hong Kong and Kowloon Neighborhood Women's Association Sun Fong Chung College Parent-Teacher Association (abbreviated as Sun Fong Chung College Parent-Teacher Association)

HK & KLN. KAIFONG WOMEN'S ASSOCIATION SUN FONG CHUNG COLLEGE PARENT-TEACHER ASSOCIATION (HK & KLN KF WA SFCC PTA)

2. Venue:

4643 Tai Po Road, Tai Po Kau, Tai Po, New Territories.

3. Purpose:

3.1 Promote communication between parents, teachers, schools and the community so that family education and school education can develop in a complementary manner.

3.2 Cultivate students’ ability to distinguish right from wrong, help them establish correct values, and become good citizens who love life, have the courage to take responsibility, serve the community, and have leadership skills.

4. Long-term goals:

4.1 To strengthen communication among parents, exchange experiences, help children improve their academic performance and cultivate good moral character.

4.2 Organize diversified family development activities to enable students and parents to master flexible and effective communication methods and complement each other's growth.

4.3 To encourage parents and students to participate in or co-organize various activities to deepen parents’ understanding of school operations and enhance their and students’ sense of belonging to the school.

5. Membership:

5.1 Basic Members: All parents or guardians of students currently enrolled in our school will automatically become Basic Members.

5.2 Ex-officio members: current principals and teachers.

5.3 Special Membership: Parents or guardians of former students and former teachers may apply.

6. Member Rights and Obligations:

6.1 Rights: All members may participate in the Association's activities and enjoy all the Association's benefits. Basic members and ex-officio members have the right to elect or be elected as directors or officers. (Note 1)

6.2 Obligations: All members must abide by the Articles of Association, attend general meetings and pay membership dues (except for members of course).

7. Membership Fees:

7.1 The annual membership fee is fixed at HK$40. Any revision shall be determined by the Council and approved at the Annual General Meeting.

7.2 All members must pay the annual fee stipulated by the Association (except for members of course). Once the membership fee is paid, it will not be refunded.

7.3 Membership fees are charged on a per-family basis.

8. Cancellation of Membership:

8.1 Any late payment of membership fees without reasonable explanation. (Note 2)

8.2 Anyone who causes damage to the reputation or finances of the Association due to personal misconduct.

8.3 If a member's child drops out of school, his/her basic membership will be lost, but he/she may apply to become a special member.

9. Consultants:

The following persons are invited to become advisors of the Association.

9.1 The Supervisor, Board Members, Principal, past Principals and past Board Members/Officers of the School.

9.2 Anyone from all walks of life who has made substantial support or contribution to the Association’s affairs.

10. General Meeting of Members:

10.1 The General Assembly is composed of all members and is the highest authority.

10.2 Annual General Meeting: This meeting shall be held once a year within three months of the commencement of the term. The Chairman of the Board and the Treasurer shall report on the Association’s annual affairs and financial status. (Note 3)

10.3 Special General Meeting: A request is required by 50 members or two-thirds of the directors. (Note 4)

10.4 The quorum for a general meeting is 10% of the membership for that session or 50 members. (Note 5)

11. Council: ( Note 6) (Note 7)

11.1 The Board of Directors is the central administrative and coordinating body and the external representative of the Association.

11.2 The Board of Directors shall consist of a minimum of 4 parents and a maximum of 12 parents . The Principal shall be an ex-officio member of the Board of Directors.

11.3 If there are vacancies during the year, the level concerned shall make its own elections.

11.4 The term of office of a director (Note 8) is one year, from November 1 of the current year to October 31 of the following year, and the director may be re-elected.

11.5 The positions of the Board of Directors shall be elected by mutual consent and shall include Chairperson, Vice Chairperson, Secretary, Treasurer, Recreation, Academic Affairs, and Liaison. Faculty Board members shall be appointed by the Principal.

12. The removal (Note 9) or dereliction of duty (Note 10) of a director must be proposed by the Board of Directors and approved by the Board of Directors and the Special General Meeting before it can be implemented.

13. Meeting Rules:

13.1 Any motion resolution must be approved by more than half of the votes present. The Chairman shall only exercise the right to vote when the votes are equal.

13.2 The quorum for a Board meeting must be more than half of all members, including the Chairman or Vice Chairman.

13.3 If the attendance at the annual general meeting, special general meeting or general meeting is less than the quorum, the meeting shall be postponed for another meeting. Any attendance at the rescheduled meeting shall be deemed to be the quorum.

14. Finance: (Note 11)

14.1 Funds shall only be used for activities consistent with the Association’s objectives and to cover the Association’s regular expenses.

14.2 A non-board member/non-level officer shall be invited to audit the accounts every year.

14.3 Expenditure on any activity should not exceed the budget allocated for that activity.

15. Amendment of Articles of Association/Dissolution of the Association:

15.1 Any amendment to the Articles of Association shall be proposed by the Board of Directors and submitted to the General Meeting of Members for approval by a majority vote of the members present before it becomes effective.

15.2 The Notes to the Articles of Association may be amended by a meeting of the Board of Directors.

Dissolution of the Association requires approval by two-thirds of the members present at a general meeting, and the use of the remaining assets shall be determined by the general meeting. (The use must be consistent with the Association's purpose.)

appendix:

Note 1. Other rights of members:

1. All members have the right to attend any meeting of the Association.

2. Basic members and ex-officio members shall have the right to propose, vote and remove members at general meetings.

3. Membership of parents of graduating students will be extended until August 31 of that year.

Note 2. Late payment of dues:

If the dues are not paid in full within thirty days from the date of the notification, they will be considered overdue.

Note 3. Annual General Meeting:

1. The date shall be determined by the Board of Directors and the agenda shall be circulated to all members two weeks before the meeting.

2. Review all proposals of the Board of Directors.

3. Issue letters of appointment to executive committee members and board members at all levels.

4. Vote on matters submitted by the Board of Directors.

Note 4. Special General Meeting:

The Chairman of the Board of Directors shall convene a meeting within fifteen days of receiving written notice. Notices convening the meeting shall be distributed to all members at least seven days in advance. If the quorum is insufficient, the Board of Directors shall declare the meeting adjourned. At the rescheduled meeting, any number of attendees shall constitute a quorum.

Note 5

If a parent is unable to attend the meeting, they may authorize a member/Chairperson to vote on their behalf. The authorizer will be deemed present and counted for the purpose of quorum. Unless otherwise specified, the authorized representative will vote at his or her discretion.

Note 6 Council:

1. The Board of Directors is responsible for convening the Annual General Meeting and Extraordinary General Meeting, making recommendations and reports to members, formulating the financial budget, implementing the resolutions of the General Meeting, and organizing PTA activities.

2. Formation of the Board of Directors: The University will assist in convening the first meeting of the Board of Directors within two weeks of the General Meeting. The Board of Directors will elect the members and inform all members of the results of the election. Following the election, the outgoing Board of Directors must hand over their duties to the new Board of Directors within two weeks. (The list of new Board of Directors must be submitted to the Registry of Societies for registration as soon as possible.)

3. The Chairperson of the Council shall be elected by the Council members. There shall be two Vice-Chairmen, one of whom shall be a teacher council member (appointed by the school). There shall be two Treasurers, the first of whom shall be a parent council member and the second of whom shall be a teacher council member (appointed by the school).

Note 7 Duties of Directors:

a. Chairman:

1. Represent the Association in external liaison and attendance at events.

2. Serving as the general person in charge of all association affairs.

3. Responsible for convening and presiding over the general meeting of members and the board of directors.

4. Deliver a report on the affairs of the Board of Directors at the general meeting.

b. Vice Chairman:

1. Assist the chairman in handling all meeting affairs.

2. Assist in contacting the school.

3. To temporarily take over the duties of the Chairman when he is absent or leaves office.

c. Secretary:

1. Handle paperwork, correspondence, etc.

2. Prepare the meeting agenda (after consulting with the board members) and take meeting minutes.

3. Keeping the meeting agendas, minutes, correspondence, copies of documents and member information.

d. Treasurer:

1. Handle all financial matters for the year. Prepare the annual financial report for approval by the General Meeting.

2. Responsible for the accounting of the treasury of each level of Executive Committee into the bank account approved by the Board of Directors.

3. All cheques must be jointly signed by the Chairman and Vice Chairman (Teacher) and stamped with the official seal to be valid.

4. Report financial status to the Board of Directors regularly.

5. Report the financial status of the Association to the Board of Directors at the Annual General Meeting.

6. Prepare the annual account settlement and submit it for audit.

e. Recreation: To plan and promote the Association’s recreational activities and welfare activities that are in line with the Association’s objectives.

f. Academics: Plan and promote the Association’s academic activities and training.

g. Contact: Contact parents and promote the activities of the association.

* By-election: Parent members will be reappointed by the board of directors, while teacher members will be reappointed by the school.

Note 8 Term:

1. The same person cannot serve as the Chairman, Vice Chairman, Secretary, etc. of the Council for more than three consecutive terms.

2. The term of office of the First Board of Directors shall be from the date of establishment of the First Executive Committee to November 30, 2005.

Note 9 Procedure for Removal of Directors:

1. The proposal of the Council is passed by half of the votes.

2. Submit to a special general meeting for debate.

3. Removal must be approved by more than half of the members at a special general meeting.

Note 10: Dereliction of duty:

Anyone who causes damage to the reputation, affairs or finances of the Association due to personal misconduct.

Note 11 Activity allowance:

To thank the teachers for their support of the Association, all teachers who participate in the Association’s activities will receive subsidies from the Association.